Integrated Clinical Trial Management System: Establishment and Efficiency Assessment

• Published in: Biological & pharmaceutical bulletin Vol. 48; no. 6; pp. 782 - 790
• Main Authors: Cheng, Hui-Hsin, Liu, Ming-Che, Lin, Chih-Han, Kuo, Shu-Yu
• Format: Journal Article
• Language: English
• Published: Japan Japan Science and Technology Agency 04.06.2025
• Subjects: Biological Specimen Banks - organization & administration; Clinical trials; Clinical Trials as Topic - economics; Clinical Trials as Topic - methods; Clinical Trials as Topic - organization & administration; Efficiency; Efficiency, Organizational; Hospitals; Hospitals, Teaching - organization & administration; Humans; Management; Medical technology; Taiwan; Taiwan; contract management system; clinical trial management system; budget management system; drug; hospital information system
• ISSN: 0918-6158; 1347-5215; 1347-5215
• DOI: 10.1248/bpb.b25-00110

In the hospital settings, performing clinical trials is an intricate process that is generally hampered by several institutional, technical, and record-keeping challenges. Hence, we evaluated the effectiveness and efficiency of our established integrated clinical trial management system (CTMS) in terms of analyzing core functionalities, assessing integration with existing systems, measuring time, and cost efficiency. Our CTMS (version 10.1, August 2024) is integrated into one of the largest teaching hospitals with the human research audit system, biobank management system, biological sample management system, enterprise resource system service, institutional review, and single sign-on system. The total number of trials, subjects enrolled, products developed, investigators, new drug and indication, devices, and new medical technology are found to be 913, 53969, 851, 159, 784, and 98, respectively, with a total budget of 3539846777 New Taiwan Dollar (approx. 106881045 US$). Our CTMS is efficient in updating data, with improved user interface experience, and controlled access according to the defined policy. Integrating CTMS with other components provides effective tracking and monitoring of the clinical study. Conclusively, our integrated CTMS is designed for comprehensive evaluation and supervision of clinical trials, supporting full-process data management and seamless integration with clinical systems of hospitals through a unified interface. The increasing number of trials, subjects enrolled, products developed, investigators, new drugs and indications, devices, and new medical technology indicates its robustness and efficacy.