How organizations motivate users to participate in support upgrades of customized packaged software

• Published in: Information & management Vol. 48; no. 8; pp. 328 - 335
• Main Authors: Khoo, Huoy Min, Chua, Cecil Eng Huang, Robey, Daniel
• Format: Journal Article
• Language: English
• Published: Kidlington Elsevier B.V 01.12.2011; Elsevier; Elsevier Sequoia S.A
• Subjects: Applied sciences; Case studies; Communication; Computer science; control theory; systems; Enterprise resource planning; Enterprise systems; Exact sciences and technology; Framing; Information systems. Data bases; IT implementation; Maintenance strategies; Memory organisation. Data processing; Motivation; Packaged software upgrade; Software; Software engineering; Software packages; Software upgrading; Studies; Users; Enterprise systems; Enterprise resource planning; Maintenance strategies; Framing; IT implementation; Packaged software upgrade; Information credibility; Customization; Positivity; Software package; Maintenance; Integrated management; Motivation; Upgrading; Firm
• ISSN: 0378-7206; 1872-7530
• DOI: 10.1016/j.im.2011.09.001

Support upgrades are undertaken to correct errors, improve speed, and otherwise improve an existing version of customized packaged software. Motivating such projects is especially challenging, because users typically anticipate little benefit. We investigated ways of motivating user participation in maintenance upgrading projects via an in-depth case study using the method of communicative framing. This argues that (1) the positivity or negativity of a frame, and (2) the credibility, salience, and consistency of the diagnostic, prognostic and motivational elements of the frame influence others’ willingness to believe and respond to a communication. Our case study explored user motivation and participation in an upgrade of SAP software in an organization where no upgrade had been performed in the past three years. We discovered that: (1) a negatively valenced communicative frame characterizing an external party as a threat is most likely to motivate users, and (2) framing the support upgrade simultaneously affected user motivation and reinforced the position of the IT support group.