Controlled vocabularies in digital libraries: challenges and solutions for increased discoverability of digital objects

• Published in: International journal on digital libraries Vol. 25; no. 2; pp. 139 - 155
• Main Authors: Chipangila, Bertha, Liswaniso, Eric, Mawila, Andrew, Mwanza, Philomena, Nawila, Daisy, M’sendo, Robert, Nyirenda, Mayumbo, Phiri, Lighton
• Format: Journal Article
• Language: English
• Published: Berlin/Heidelberg Springer Berlin Heidelberg 01.06.2024; Springer Nature B.V
• Subjects: Classification; Comparative studies; Computer Science; Database Management; Digital libraries; Digital systems; Effectiveness; Higher education; Higher education institutions; Human error; Information Systems and Communication Service; Ingestion; Institutional repositories; Labels; Metadata; Subject heading schemes; Vocabularies & taxonomies; Institutional repositories; Controlled vocabularies; Digital libraries; Document classification
• ISSN: 1432-5012; 1432-1300
• DOI: 10.1007/s00799-023-00374-1

Digital Library Systems are widely used in the Higher Education sector, through the use of Institutional Repositories (IRs), to collect, store, manage and make available scholarly research output produced by Higher Education Institutions (HEIs). This wide application of IRs is a direct response to the increase in scholarly research output produced. In order to facilitate discoverability of digital content in IRs, accurate, consistent and comprehensive association of descriptive metadata to digital objects during ingestion into IRs is crucial. However, due to human errors resulting from complex IR ingestion workflows, most digital content in IRs have incorrect and inconsistent descriptive metadata. While there exists a broad spectrum of descriptive metadata elements, subject headings present a classic example of a crucial metadata element that adversely affects discoverability of digital content when incorrectly and inconsistently specified. This paper outlines a case study conducted at an HEI—The University of Zambia—in order to demonstrate the effectiveness of integrating controlled subject vocabularies during the ingestion of digital objects in to IRs. A situational analysis was conducted to understand how subject headings are associated with digital objects and to analyse subject headings associated with already ingested digital objects. In addition, an exploratory study was conducted to determine domain-specific subject headings to be integrated with the IR. Furthermore, a usability study was conducted in order to comparatively determine the usefulness of using controlled vocabularies during the ingestion of digital objects into IRs. Finally, multi-label classification experiments were carried out where digital objects were assigned with more than one class. The results of the study revealed that a noticeable number of digital content is associated with incorrect subject categories and, additionally, associated with few subjects headings: two or less subject headings (71.2 % ), with a significant number of subject headings (92.1 % ) being associated with a single publication. A comparative study conducted suggests that IRs integrated with controlled vocabularies are perceived to be more usable (SUS Score = 68.9) when compared with IRs without controlled vocabularies (SUS Score = 66.2). Furthermore, the effectiveness of the multi-label arXiv subjects classifier demonstrates the viability of integrating automated techniques for subject classification.